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AP/Payroll Specialist

Company: City of Killeen
Location: Killeen
Posted on: June 12, 2021

Job Description:

Job Description Benefits Supplemental Questions

GENERAL PURPOSE

Responsible for accounts payable, accounts receivable, payroll, preparing and recording journal entries, processing cash receipts payments, performing bank reconciliations, preparing reports, and performing related duties as required.

SUPERVISION EXERCISED

Employee has no supervisory responsibilities.

Essential Duties: ESSENTIAL DUTIES AND RESPONSIBILITIES

Reviews all disbursement documents; enters, verifies, and ensures proper payments to all City vendors in accordance with City policy and procedures; process accounts payable checks and distribute to vendors.

Assists in issuing W-2's and maintains files and records for 1099 filings at year-end in accordance with IRS regulations.

Calculates, prepares, and issues invoices, account statements, and other financial statements (retiree health insurance premiums, hotel/motel taxes, grant receivable, etc.). Reviews for delinquent accounts and coordinates collection efforts with outside collection agencies according to established procedures to include bankruptcies.

Processes payroll to include working with supervisors for all departments to ensure employee times are approved; compiling and analyzing paychecks to ensure gross payroll calculations are correct before processing final checks to employees. Calculates and enters all accrual payouts for terminated employees. Detects and reconciles payroll discrepancies.

Updates all retirement contribution allocations with the proper vendor for correlating retirement plan accounts (457(b), IRA, Roth, etc.) following each payroll.

Performs bank reconciliations for pooled cash account, investment bank accounts, block grant accounts, seizure accounts, and employee benefit trust bank account.

Accepts payments from various customers (Hotel/Motel taxes, Retiree insurance premiums, employee reimbursements, franchise payments, etc.). Posts payments in system. Reconciles cash payments.

Prepares bank deposits, verifies, and balances receipts, and submits payments to bank.

Processes all City utility and telephone bills to include forecasting and encumbering funds for the fiscal year, working with departments to monitor budgets, and processing bills for payment.

Reconciles postage inventory account and prepares monthly journal entry to charge out postage.

Reconciles insufficient fund checks to include working with departments on collection efforts, preparing the journal entry for cash reversal and processing non-payments with Bell County.

Assists with annual and semiannual audits.

Complies with federal state and company policies, procedures, and regulations.

Possesses and maintains a valid driver's license and comply with City of Killeen driving policy.

Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City's Personnel Rules and Regulations.

Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgement as to content, accuracy, and completeness.

Performs other duties as assigned.

Required Minimum Qualifications: Associate Degree in business or related field; and

Three (3) years of increasingly responsible related experience; or

Any equivalent combinations of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES:

  1. Knowledge of payroll practices, principals, and laws;

  2. Knowledge of governmental accounting principles and practices;

  3. Skill in operating the listed tools and equipment;

  4. Able to perform arithmetic computations accurately and quickly;

  5. Able to communicate effectively verbally and in writing;

  6. Able to establish successful working relationships with employees, supervisors, city officials, vendors, claimants, and the general public;

  7. Able to work under pressure and prioritize tasks with frequent interruptions;

  8. Working knowledge of computers and electronic data processing;

  9. Working knowledge of modern office practices and procedures;

  10. Maintains regular and punctual attendance.

Supplemental Information: SPECIAL REQUIREMENTS

Must have a valid Texas driver's license by date of hire.

Must be bondable.

TOOLS AND EQUIPMENT USED

Personal computer, including word processing and spreadsheet software, central financial computer, 10-key calculator, telephone, motor vehicle, typewriter, fax and copy machine, and check writer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk; use hands to operate, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Keywords: City of Killeen, Killeen , AP/Payroll Specialist, Other , Killeen, Texas

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