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Parks and Public Grounds Assistant

Company: City of Killeen
Location: Killeen
Posted on: June 10, 2019

Job Description:

Job Description Benefits Supplemental Questions GENERAL PURPOSE To perform a variety of routine and complex clerical and administrative work in keeping official records. Assists in the administration of operating policies and procedures within Parks and Public Grounds. SUPERVISION EXERCISED Employee has no supervision. Essential Duties: ESSENTIAL DUTIES AND RESPONSIBILITIES Answers in-coming calls and routes callers or provides information as requested. Receives the public and answers questions; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons. Assists in the procurement of department materials and supplies; prepares requisitions, posts and balances accounts. Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness. Acts as custodian of division records. Establishes and maintains filing systems, control records and indexes using independent judgment. Maintains and orders office supplies and materials, oversees and requests servicing of office equipment Maintains personnel time and attendance sheets and calculates division payroll. Receives, stamps and distributes incoming mail for division. Maintains accurate filing systems of customer accounts; reports payment status of customers. Performs other duties as assigned. Schedules burials, sells grave plots, coordinates plot ownership, reports violations of city policy in regards to cemetery rules and regulations. Assists in ordering graves opened and closed. Assists and participates in the recording of all burials; receives and processes burial permits; researches old burial records, checks lots and gives grave locations; Performs administrative duties in the support of compiling, preparing and monitoring of budgets, records, reports, work orders, and purchasing; Provides assistance in site selection and payment; consults with bereaved families as required; , assist with funeral coordination and setup, assisting monument companies with locating monument installation locations. . Assists with adhering to the Texas Department of Health regulations dealing with proper internment. Read maps, locate spaces or individuals; first in computer and card file, then on the ground. Manages the sales, recording, and location of cemetery spaces. Account for all monies generated through sales. Maintains and updates records pertaining to interments, disinterments, sales, reimbursements and exchanges. Maintains employees files and time book; Possesses and maintains a valid driver's license and comply with City of Killeen driving policy. Required Minimum Qualifications: REQUIRED MINIMUM QUALIFICATIONS Education and Experience: (A) Graduation from high school or equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping; and, (B) Two (2) years of increasingly responsible related experience, or any equivalent combination of related education and experience. (C) Must be able to type 40 WPM Necessary Knowledge, Skills and Abilities: (A) Working knowledge of computers and working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices; (B) Skill in operation of listed tools and equipment; (C) Ability to accurately perform cashier duties; (D) Ability to effectively meet and deal with the public; excellent customer service skills; (E) Ability to communicate effectively verbally and in writing (F) Ability to handle stressful situations; (E) Must be proficient in using Word, Microsoft Outlook, and Access or EBMS database Supplemental Information: SPECIAL REQUIREMENTS Must have a valid driver's license by date of hire. Must have a Texas Driver's license with 60 days of hire. TOOLS AND EQUIPMENT USED Knowledge of operation and use of motorized vehicles and equipment, Skill in use of phone, personal computer including word processing and other software, copy and fax machine.SDL2017

Keywords: City of Killeen, Killeen , Parks and Public Grounds Assistant, Other , Killeen, Texas

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